Job Description

Position: Administrative Assistant

Compensation: $55,000-$65,000

Location: Fully Onsite

Duration: Perm

Professional Dress

A professional services organization is seeking a polished, reliable, and highly organized Administrative Assistant to provide direct support to the President. This role is ideal for a proactive individual who thrives in a fast-paced environment and values collaboration and discretion.

The Administrative Assistant will work closely with another on-site administrative professional to ensure consistent coverage and operational efficiency. Coordination with a part-time remote assistant will also be required to maintain continuity of tasks.

Key Responsibilities:

• Provide comprehensive administrative support to the President, including calendar management, email correspondence, and document preparation.
• Partner with a second Administrative Assistant to divide responsibilities, support each other, and ensure seamless daily workflow.
• Coordinate with the President's part-time remote assistant to align on priorities and follow-ups.
• Organize meetings, prepare materials, manage logistics, and ensure timely follow-through on action items.
• Handle general administrative functions such as travel arrangements, expense reports, filing, and internal communications.
• Maintain a high level of professionalism, discretion, and confidentiality in all interactions.

Qualifications:

• Previous experience in an administrative support role within a professional business environment is required.
• Exceptional organizational skills with the ability to manage competing priorities and adapt to changing needs.
• Strong written and verbal communication skills, with a professional and courteous demeanor.
• A collaborative, team-oriented mindset with flexibility and a proactive approach to problem-solving.
• Reliable transportation and the ability to commute daily to Hoboken, NJ; occasional schedule adjustments may be required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office tools.

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