Job Description

Help Others, Make a Difference, Save a Life.

Do you want to make a difference in people's lives every day?
Or help people navigate the tough spots in their life?
And do it all while working where your hard work is appreciated?

You have a lot of choices in where you work…make the decision to work where you are valued!

Join the McNabb Center Team as the Grant Reimbursement Specialist today!

The Grant Reimbursement Specialist

Job Summary

• This position prepares invoices to be submitted to various funding agencies for collections of funds.
• This position is responsible for grant contract maintenance and distribution, and maintaining log of all grant contracts and billing activity.
• This position requires applicant to work a set schedule during billing deadlines and during this time, there may be limitations on the use of leave time.
• Meeting deadlines and productivity goals are mandatory in the performance of all job duties.
• This position is also responsible for federal reimbursement requests, participation in the grant budget and spend-down process, and is responsible for the safekeeping and the organization of contracts and billing records required for Federal, State, and local audits.
• Position will also require knowledge of Accounts Payable function in order to review and code expenses accurately as specified by the requirements of State, Federal, Local, and other misc. grants.

JOB DUTIES/RESPONSIBILITIES

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment.

1. Maintain grant contract file.

• Maintain a complete and organized filing system of all grant contracts.
• Ensure current executed contracts are on file.
• Coordinate with supervisor if there are not contracts available.

2. Prepares all grant billings.

• Prepares timely and accurate billing of all grant contracts. This includes cost-based billings, fee-for-service billings, and all other types of grant and contract billings.
• Monitor grant deadlines and ensure mailing of prepared invoices. Ensure signatures are obtained within one day of due date and submitted timely.
• Coordinate with A/R to compare Billing/Contract Log and ensure Center Revenues are in alignment with G/L, budget, and other documentation.
• Consults supervisor on billing issues that require attention.
• Maintain an efficient system of filing grant invoices for easy access during audits or for reconciliation.
• Respond to requests for supporting documents to invoices
• Distribute copies of invoices or other billing information to Program Leadership.
• Coordinate with Client Services A/R Billing Supervisor or Team Leader in updating client fund sources pertaining to grants prior to and during month-end closing.
• Work with team during pre-billing audits of roster logs, system data, and note questions prior to TNWITS billing.

3. Submits required reports to grantors.

• Assist in the preparation of reports required by grantors such as United Way FS425/428, Title I grants, etc.
• May be asked to assist with data entry on quarterly state reports, or other reports required for auditors.

4. Review of Center (Accounts Payable) invoices pertaining to specific Federal or State Grants.

• Assists the Accounts Payable team by reviewing and coding invoices pertaining to specific Grant billings.
• Ensure expenses are allocated appropriately by reviewing GL detail prior to Grant billings.

5. Provides records for Audit.

• Compile copies of documents required during audits.
• Maintain complete and accurate records and documents on file in the grant contracts and billing electronic and paper copy files.

6. Preform other duties.

• Food Stamps.
• Receipts.
• Other duties to be assigned as necessary to achieve the mission and goals of the Grants Billing team.

COMPENSATION:

• Starting salary for this position is approximately $18.97 /hr based on relevant experience and education.

Schedule:

• Monday - Friday 8am - 5pm.

QUALIFICATIONS - Grant Reimbursement Specialist

Experience:

• Must have at least (3) years of experience in grant contracts or other contractual billings.
• Must have experience building and maintaining Excel spreadsheets.
• Must be able to maintain files in a highly organized manner.
• Understanding of electronic billing is a plus.

Education / Knowledge :

• High school diploma or equivalent required.
• High proficiency in Microsoft Excel is required.
• Associates Degree in Accounting preferred.

Physical:

• Long periods of computer use.
• Close eye work.
• Lifting up to 15 lbs.
• Job duties require frequent sitting, standing, walking, bending, and reaching.
• Some periods of stress may be experienced for a short duration while meeting deadlines.

Location:

• Knox County, Tennessee
  Apply today to work where we care about you as an employee and where your hard work makes a difference!

Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.

Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply.

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