Job Description

Position – Coordinator – Facilities Services Admin

Location – Dallas, TX 75234

Rate - $18 to $20/hour

Duration – 6 Months+

Schedule: Monday – Friday, 8:00 AM to 5:00 PM

Note:

• Must have Mailroom experience
• This is not an Administrative/Clerical role
• Must be able to meet the physical demands, including lifting up to 25 lbs and being on feet during shift

General Function

Organizes, coordinates, and implements office processes and procedures to ensure organizational effectiveness and efficiency.

Supports print device and mail services, office and supply inventory management, conference room/AV support, and general office administrative support.

Energetic experienced professional who is able to wear multiple hats.

Needs experience in handling a wide range of administrative and executive support-related tasks and able to work independently.

Well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.

Major Duties and Responsibilities

Print Device & Mail/Shipping & Receiving Services

Print Device

• Deliver paper for office equipment such as printers, copiers, and fax machines
• First responder for print device issues; contact tech services if additional support is needed
• Ensure proper maintenance and usage of all equipment and supplies

Mail/Shipping & Receiving

• Process all outgoing pre-stamped personal US Government Client
• Process all outgoing FedEx packages (Business use only)
• Verify, sign, and record all incoming/outgoing Accountable Mail (FedEx, DHL, UPS, Express, Registered, Certified, Insured, and Custom Design Mail)
• Deliver incoming FedEx, DHL, UPS, and Staples packages
• Sort and deliver all incoming U.S. Postal Service mail
• Deliver and obtain signatures for all Accountable Mail pieces
• Handle "rush" pick-up/delivery requests for internal and outgoing correspondence (Business use only)
• Maintain and provide specialized mailing forms (Express, Registered, Certified, and Insured)
• Daily interaction with vendors to ensure Mail Center operations meet procedures and standards (FedEx, DHL, UPS, Couriers, Neopost, Staples, Iron Mountain, etc.)
• Provide vendors with updated addresses to improve accuracy of incoming mailings

Conference Center Support

• Coordinate audio-visual equipment and prepare facilities for meetings (Skype, WebEx, teleconference, VTC)
• Ensure proper maintenance and usage of all equipment and supplies
• Prepare coffee and set out snacks as requested

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