Job Description

Forrest Solutions is seeking a professional and detail-oriented, Office Services Associate/Receptionist, Bi-lingual, (English/ Spanish), to join our exceptional team. You will support daily operations across office services, Reception, Mail, and Meeting/Event Support. This role is ideal for someone who thrives in a fast-paced environment, is dependable, organized, and values providing excellent service.

Pay: $25.50 26.50 per hour

Schedule: Full-time, Mon - Fri., 8am to 5pm

Location: on-site Irvine, CA 92614

Preferred Experience:

• Prior experience in front office services working in a corporate environment.
• Bi-lingual, (English/ Spanish) strongly preferred

Key Responsibilities:

Reception Services

• Greet and welcome visitors, clients, and employees over the phone and in person with a warm and professional demeanor.
• Manage reception area, ensuring it remains clean, organized, and reflects the company's image.
• Coordinate meeting room reservations, set up, and breakdown, providing seamless experiences for all meetings and events.
• Assist with catering coordination and setup for meetings and special events.

Administrative Support:

• Assist with ad-hoc administrative tasks and projects as directed by office management, must be proficient with MS Excel and Word .
• Keep accurate records and generate reports related to office services activities.

Mailroom Operations

• Sort and distribute interoffice mail accurately and efficiently.
• Perform scheduled internal mail runs and operate postage equipment for outgoing mail processing.
• Prepare certified and registered mail and collect outgoing mail from designated zones.

Required Skills & Qualifications:

• Bi-lingual, (English/ Spanish) strongly preferred
• Proficiency in basic Microsoft Office applications (Outlook, Word, Excel).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Professional demeanor with corporate polish and customer service mindset.
• Ability to lift 50+ pounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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