Job Description

Job Title: Event Coordination Specialist

Location: Troy, MI (Onsite)

Duration: 03 Months (Possible 3 months CTH)

Pay Range: $(20.00 – 21.84)/hr on W2 all-inclusive without benefits

Job Description:

• Event Coordination Specialist will be responsible for managing the entire event cycle and calendar, working closely with the Event Management Team to ensure seamless execution of events. This role requires excellent organizational skills, technical expertise, and the ability to travel between event locations.

Key Responsibilities:

• Manage the event cycle and calendar, ensuring all events are planned and executed efficiently.
• • Work on requests from the Event Management Team and confirm attendance for events.
• • Conduct event dry runs, including technical checks such as internet connectivity and other necessary preparations.
• • Arrange vendors for AV equipment and coordinate event delivery.
• • Provide on-site assistance during events, including technical checks and acting as the single point of contact (SPOC).
• • Coordinate with the Field Service Organization (FSO) for any on-site assistance needed.
• • Coordinate with other towers for any remote assistance required.
• • Prioritize tasks based on the events calendar and ensure all deadlines are met.
• • Demonstrate a willingness to grow technical experience in live events, including AV, lighting, and other technical aspects.
• • Manage organizational project management tasks related to events.

Qualifications:

• Proven experience in event coordination and management.
• Strong technical skills, particularly in AV equipment and internet connectivity.
• Excellent organizational and project management skills.
• Ability to travel between event locations as required.
• Strong communication and interpersonal skills.
• Flexibility to work outside of general business hours during events.
• Willingness to learn and grow technical expertise in live events.

Preferred Qualifications:

• Experience with live event production, including AV and lighting.
• Familiarity with event management software and tools.
• Strong problem-solving skills and the ability to troubleshoot technical issues on-site.
• This is a hands-on role that involves handling AV equipment, ensuring cameras and microphones work properly before events, setting up equipment, and displaying videos and materials provided by the client’s communication team.
• They must have a minimum of 3 years experience in AV and Technical equipment set up.
• Moreover, the role requires interactions with executive-level leadership on a daily basis. Therefore, the candidate must possess the soft skills to stay calm, remain professional, and interface effectively with C-level executives."

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